Opera casting and booking pipeline, from inquiry to proposal

Producers

Opera houses, orchestras, festivals, and venues. Level A to E, what they buy, and which halls they own or rent.

1. 1
   Eleven tabsGeneral, casting, contracts, contacts, opportunities, meetings, tasks, invoices, emails, timeline, and files.
2. 2
   Fill from textPaste a signature or a website snippet. The new producer or contact form is filled for review.

Contacts

A casting director can sit at more than one house, each with its own occupation and contact-type flags.

1. 1
   Flags you actually useCasting for singers, conductors, directors, and the rest of the desk.
2. 2
   Same people in promotionRecipient lists are built from these contacts, not from a second address book.

Castings

A piece or a concert. Roles with voice type, importance, and status. Conductor and stage director on the same casting.

1. 1
   Contracts, emails, proposalsThose tabs stay on the casting, so next season still has the history.
2. 2
   Casting ExtractorFill from text on Add casting. Season lists and Probenpläne become structured castings you review before they save.

Casting Extractor

Paste or upload the season list. Works, roles, and the house are extracted for review, then Gap Finder can use them.

1. 1
   You review firstNothing is saved until you accept the rows.
2. 2
   Lands on the castingThe result is a casting, not a loose note.

Gap Finder

Free windows per artist are rebuilt every night and matched to castings by producer level, role importance, and repertoire.

1. 1
   Notes on the gapWrite why a window is or is not pitchable.
2. 2
   Copy AvailabilityText you can paste into the house email.
3. 3
   ProposeA match becomes an opportunity without retyping the artist and the role.

Opportunities

An inquiry or a proposal per artist and house. Stages, last action, and next action. List or kanban.

1. 1
   Paste text on New InquiryA house email can start the inquiry.
2. 2
   On the artist calendarInquiry periods and proposal dates appear without retyping.
3. 3
   Two kindsInquiry and proposal. Both are opportunities.

Casting proposals

House and role come with the proposal. It becomes an opportunity you can follow.

1. 1
   PR Materials attachedThe pitch uses the folders already on the artist.
2. 2
   Tracked after you send itThe proposal does not disappear into the sent folder.

Works database

A shared catalogue by category, with voice types and role alternates. Castings and repertoire point here.

1. 1
   One work, many castingsOpen roles use the same piece instead of a new spelling each season.
2. 2
   Composer mergeDuplicates can be merged so the catalogue stays one list.

Other parts of the desk