For classical artist managers
Artist management CRM features, in the order of a season
Live tools only. Add-ons are labelled. They are not on every seat.
Your roster
Who you represent, what they sing, and the papers a house asks for should live on one artist record.
Artist listMy Artists, exclusive, non-exclusive, non-roster, from auditions, and archived. Card or table. Sort by Fach, exclusivity, managers, or nationality.RepertoireAIStructured repertoire feeds Gap Finder and proposals. A CV can be imported for review instead of retyped.PR MaterialsAICovering letters, highlights, photos, videos, and acclaim stay in folders. Export a press package, a PDF dossier, or a Personal Form.Artist ZoneArtist Zone is where artists sign in — on the web or in the Artist app — to see contracts and the schedule, sign on the go, and keep their own data current.
Find the work
Pitch from real availability, not from a diary you rebuilt by hand.
ProducersAIOpera houses, orchestras, festivals, and venues. Level A to E, what they buy, and which halls they own or rent.ContactsA casting director can sit at more than one house, each with its own occupation and contact-type flags.CastingsAdd-onA piece or a concert. Roles with voice type, importance, and status. Conductor and stage director on the same casting.Casting ExtractorAdd-onAIPaste or upload the season list. Works, roles, and the house are extracted for review, then Gap Finder can use them.Gap FinderAdd-onFree windows per artist are rebuilt every night and matched to castings by producer level, role importance, and repertoire.OpportunitiesAn inquiry or a proposal per artist and house. Stages, last action, and next action. List or kanban.Casting proposalsHouse and role come with the proposal. It becomes an opportunity you can follow.Works databaseAdd-onA shared catalogue by category, with voice types and role alternates. Castings and repertoire point here.
Close the deal
The house said yes. The contract should already know the artist, the role, and the dates.
Deliver the engagement
Premieres, rehearsals, travel, and tasks should sit on the same season, not in five tools.
Season calendarPremieres, performances, rehearsals, meetings, tasks, and external engagements. Per artist, also inquiries, proposals, and personal periods.Contract logisticsAITravel, hotels, visa, on-site contact, and the assigned assistant. A schedule can be imported from text, row by row.MeetingsProducer, artist, team, or private. Notes stay on the meeting. Zoom or Google Meet on create. A guest can join without a login.TasksRecurring, delegated, and easy to postpone. Reminders by email or in the browser. Sync to Google Tasks, Microsoft To Do, or Apple Reminders.ProjectsAdd-onAn add-on under More Tools. Templates for a tour, recording, festival, production, residency, or audition, with budget and milestones.AuditionsAdd-onAn add-on. Participants, audition slots, guests, and a public application page.
Get paid
Fees, costs, and commission should be clear after the last performance, not reconstructed in a spreadsheet.
Finance officeThe finance home for the office. Who sees it depends on role.InvoicesFee invoices come from the contract. Cost invoices can stand alone. A fee the artist bills to the house is issued in the artist’s name, without the agency logo.CommissionsPayment sheets for what managers are owed. Unpaid commission can roll into the current month. This follows the office setting.
Communicate
The inbox should know which house, which artist, and which contract the thread belongs to.
InboxCompose and signature in the desk inbox. Threads show on opportunities, castings, producers, contacts, and contracts. Outlook syncs, with fewer functions than Gmail.Email AI parseAIOptional. Inquiry, logistics, contract, and invoice facts are pulled out of a message so you can confirm them.Email trackingSee opens and clicks on campaigns you sent. Use that for the next step in a sequence.Team messagesInternal chat on the web. Internal messages in the Manager app.Automations and notificationsUnsigned contract, first rehearsal, premiere in 7 days, invoice due, casting deadline, and a quiet contact. They land in one daily digest.
Promote
Lists and newsletters should come from houses you already know, not from a bought address file.
Recipient listsFilter producer contacts by country, level, type, contact type, and tags. Filter the roster. A live favourites list follows the people you star.Email campaignsTemplate or a new email, a test send, and statistics. Sequences follow up on opened, not opened, or clicked.NewslettersEvent List from qualified performances, or an in-depth artist spotlight. Header, middle, and footer templates.Season plannerGroup the season of outreach. Campaigns can be created from contracts.Artist websitesSingle or multi-page. 7 layouts, plus 9 extra looks. Publish on a subdomain, with an optional custom domain.Organization websiteAdd-onAn add-on. The site updates itself from your roster — no manual edits. Per-artist visibility, chosen bio, press reviews, gallery, repertoire, news, and highlights.Content StudioAdd-onAn add-on for company socials. Posts can use roster context. One name for this tool: Content Studio.PortfoliosAdd-onAn add-on. Package artists for a presentation. A CEO activates it.CataloguesAdd-onAn add-on. Digital catalogues for the season you are selling.Program generatorAdd-onAIAn add-on. Build a programme from works you already track, with AI programme notes and a Word export.
See the whole office
The morning question is what is due today, not where the spreadsheet went.
Platform and trust
The roster is personal data. Hosting, backups, and who can sign in should be plain.
Manager appThe Manager app for iPhone and Android keeps an offline database and a sync outbox — roster, calendar, contracts, and inbox when you travel.Artist appThe Artist app is for the people on your roster — not managers. Contracts, schedule, messages, signing, and expenses with receipt scan, including offline when they travel.Roles and settingsCEO or admin, manager, assistant, logistics, and finance. Menus change with the role. The interface is in 7 languages.Hosting and backupsIONOS in Germany. Encrypted backups. Email-code 2FA. Optional Google Drive for files. A GDPR processing reason can be stored per artist. No SOC 2 / ISO badge on ArtistHub itself.
Ready to run the roster in one place?
Book a demo. Roster, contracts, mail, and promotion stay on one desk.